Forms for Investors Service Request
IMPORTANT INSTRUCTIONS FOR PHYSICAL SHAREHOLDERS TO FURNISH / UPDATE PAN, BANK ACCOUNT, KYC AND NOMINATION DETAILS WITH THE COMPANY
SEBI, vide its circular dated November 03, 2021 (subsequently amended by circulars dated December 14, 2021, March 16, 2023 and November 17, 2023) mandated that the security holders (holding securities in physical form), whose folio(s) do not have PAN (Aadhar seeded) or Choice of Nomination or Contact Details or Mobile Number or Bank Account Details or Specimen Signature updated, shall be eligible for any payment including dividend, in respect of such folios, only through electronic mode with effect from April 01, 2024.
On and from April 01, 2024 onwards, in case of non-updation of PAN, Choice of Nomination, Contact Details including Mobile Number, Bank Account Details and Specimen Signature, such unpaid dividend shall be kept by the listed companies in the Unpaid Dividend Account in terms of the Companies Act, 2013.
Once PAN, Choice of Nomination, Contact Details including Mobile Number, Bank Account Details, and Specimen Signature are updated by the investor the RTA shall, suo-moto, generate a request to the company’s bankers to pay electronically, all the monies of / payments to the holder that were previously unclaimed/unsuccessful.
The relevant FAQs have also been published by SEBI on its website at the following web link for investor awareness:
https://www.sebi.gov.in/sebi_data/faqfiles/jan-2024/1704433843359.pdf
Brief procedure for updation of PAN, Bank Account, KYC and nomination details is given hereunder:
| Type of Holder | Process to be followed | |
|---|---|---|
| Shareholders holding shares in physical form | For the purpose of updation of KYC details against your folio, you are requested to send the details to our RTA , M/s. KFin Technologies Limited, Unit: Gulf Oil Lubricants India Limited, Selenium Tower-B", Plot No 31 & 32, Gachibowli, Financial District, Nanakramguda, Serilingampally, Hyderabad – 500 032, Telangana: a. Through hard copies which should be self -attested and dated (at the abovementioned address) OR b. Through electronic mode, provided that they are sent through E-mail id of the holder registered with RTA and all documents should be electronically/digitally signed by the Shareholder and in case of joint holders, by first joint holder. OR c. Through web- portal of our RTA KFin Technologies Limited - https://ris.kfintech.com |
|
| To register PAN, e-mail address, bank details and other KYC details or updation therein | Form ISR-1 duly filled in along with self-attested supporting documents for updation of KYC details | |
| To update signature of securities holder | Form ISR-2 duly filled in for banker attestation of signature along with Original cancelled cheque with your name(s) printed thereon or self-attested copy of bank passbook/statement | |
| For updation of nomination as provided in the Rule 19(1) of the Companies (Share Capital and debenture) Rules, 2014 | Form SH-13 | |
| Declaration to opt out nomination | Form ISR-3 | |
| Cancellation of nomination by the holder(s) (along with ISR-3)/ Change of Nominee | Form SH-14 | |
| Form for requesting issue of Duplicate Certificate and other service requests for securities held in physical mode | Form ISR-4 | |
| Shareholders holding shares in demat form | Please contact your DP to register your email address and bank account details in your demat account, as per the process advised by your DP | |
The Company has sent individual letters to all the Members holding shares of the Company in physical form for furnishing their PAN, KYC details and Nomination pursuant to the aforementioned SEBI Circular in Form ISR-1.
Relevant forms as appended below:
| Form | Description | Download |
|---|---|---|
|
Form ISR-1 |
Request For Registering Pan, KYC Details or Changes / Updation thereof |
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Form ISR-2 |
Confirmation of Signature of securities holder by the Banker |
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Form ISR-3 |
Declaration Form for Opting-out of Nomination by holders of physical securities |
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Form SH-13 |
Declaration of nomination |
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Form SH-14 |
Cancellation or Variation in nomination |
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Notice to Shareholders holding shares in physical mode |
Intimation letter to shareholders holding shares in physical mode to furnish PAN, KYC and nomination details with the RTA in compliance with said circular. |
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Form ISR-4 |
Issue the securities in dematerialized form only, for transactions including issue of duplicate securities certificate, claim from unclaimed suspense account, renewal/exchange of securities certificate, endorsement, sub-division / splitting of securities certificate, consolidation of securities certificates/folios, transmission and transposition of shares. |
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Form ISR-5 |
Request for Transmission of Securities by Nominee or Legal Heir |
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In case of any query, kindly contact RTA at the details provided below:
Registrar & Share Transfer Agent (RTA):
KFin Technologies Limited (Formerly known as KFin Technologies Private Limited)
Address: Selenium Tower B Plot 31-32
Financial District, Nanakramguda, Serilingampally Mandal,
Hyderabad – 500 032, Telangana.
Contact Person: Mr. Singireddy Shankar Reddy
Email: einward.ris@kfintech.com
Toll free number: 1-800-309-4001
WhatsApp Number: (91)-910-009-4099
Website: https://www.kfintech.com/ and https://ris.kfintech.com